Thank You Letter

Donors give to MFTA because:

• They receive a letter from NYC DCA confirming their declared value for their tax filing
• They want/need more space
• They are progressive, green-thinkers who appreciate saving tons of materials from landfills

AND BECAUSE YOU SEND THEM BEAUTIFUL THANK YOU LETTERS

These letters tell the Donors how directly they are enhancing arts and cultural endeavors in our community!

• Your letters must be mailed two weeks from the date of your shopping invoice. If letters are not sent, your group’s status will be jeopardized and as a result may lose MFTA shopping privileges.

• Print or neatly hand-write a Thank You Letter to EACH Donor

• Use your organization’s letterhead

• Sign each letter

• Briefly introduce your organization and the program or project you will use their donation towards. Feel free to invite them to upcoming arts and cultural events that incorporate their donations

• As you thank each Donor for the item/s they donated, use the same terminology listed on your Invoice. ***Consumables must be referenced in a general way, for example “lovely fabric”, rather than “mauve polka-dot fabric”. ***Durables can be referenced more specifically, but must still reflect the description on your Invoice

• Close your letter with an additional thank you, specifically for donating to Materials for the Arts, Department of Cultural Affairs.

• Email ONE copy of ONE letter to Commissioner Kate D. Levin, NYC Department of Cultural Affairs at: thankyou@mfta.org. Include the Invoice number (top, upper-right, front of Invoice) clearly on THIS letter. If, for any reason you are not able to email your thank you letter, you must mail it to:
  
  
  • Commissioner Kate D. Levin
  • NYC Department of Cultural Affairs
  • ATTN: Materials for the Arts
  • 33-00 Northern Boulevard, 3rd Floor
  • Long Island City, NY 11101

• If you have received supplies in the past but have not written your letters you risk being rejected for future shopping appointments. You will find a list of all of your group’s invoices on your Member page at www.mfta.org

• When crediting MFTA in publications please use exactly: Materials for the Arts, NYC Department of Cultural Affairs/NYC Department of Sanitation/NYC Department of Education.